IMCS 2027
IMCS 2027
IMCS 2027
Montréal IMCS 2027

Privacy Policy

This Privacy Policy explains how the organizing committee of the 21st International Meeting on Chemical Sensors (“IMCS 2027”, “we”, “us”), hosted by Concordia University in Montréal, Canada, collects, uses, discloses, and protects personal information when you visit imcs2027.com or interact with the conference.

1. Who we are

IMCS 2027 is organized under the auspices of Concordia University, located at 1455 De Maisonneuve Blvd. West, Montréal, Québec, Canada H3G 1M8. We are responsible for the personal information collected through this website and the conference.

The person responsible for the protection of personal information (privacy officer) can be reached at info@imcs2027.com.

2. Information we collect

We collect personal information that you provide directly and information collected automatically when you use the site.

Information you provide

  • Contact enquiries: name, email address, and the contents of any message you send us.
  • Abstract submissions: author names, affiliations, email addresses, country, paper title, abstract text, and co-author details.
  • Registration: name, affiliation, contact details, dietary or accessibility preferences, and billing information (payment is processed by a third-party payment provider).
  • Sponsors and exhibitors: organization name, contact person, and details relevant to sponsorship or exhibition.
  • Mailing list: your email address, if you choose to receive updates about the conference.

Information collected automatically

  • Usage and device data: IP address, browser type, pages visited, referring pages, and timestamps, recorded in server logs.
  • Cookies and similar technologies: used to operate the site, remember preferences (such as light or dark mode), and understand site usage. See section 7.

3. How we use your information

  • To respond to enquiries and communicate with you about the conference.
  • To review, manage, and schedule abstract submissions and the technical program.
  • To process registrations, payments, and related logistics.
  • To manage sponsorship and exhibition arrangements.
  • To send you conference updates and administrative notices.
  • To maintain the security and proper functioning of the website.
  • To meet legal, accounting, and reporting obligations.

4. Legal basis and consent

We collect and use your personal information with your consent, or where otherwise permitted or required by applicable law, including Québec’s Act respecting the protection of personal information in the private sector (Law 25) and Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA). You may withdraw your consent at any time, subject to legal or contractual limits, by contacting us.

5. Sharing and disclosure

We do not sell your personal information. We may share it with:

  • Service providers who act on our behalf, such as our website host, payment processor, email and registration platforms, and analytics providers.
  • Conference committee members and reviewers, for the purpose of evaluating abstracts and organizing the program.
  • Authorities or third parties where required by law or to protect our legal rights.

We require our service providers to protect your information and to use it only for the purposes we specify.

6. Transfers outside Québec and Canada

Some of our organizers, committee members, and service providers are located outside Québec, including in the United States. As a result, your personal information may be stored or processed outside your province or country, where it may be subject to the laws of those jurisdictions. We take reasonable steps to ensure it receives an adequate level of protection.

7. Cookies

Our website uses cookies and similar technologies to operate correctly, remember your display preferences, and analyze traffic. You can control or delete cookies through your browser settings. Disabling some cookies may affect how the site functions.

8. Data retention

We keep personal information only as long as necessary for the purposes described in this policy, or as required by law. Abstract and registration records may be retained for the administration and archival record of the conference, after which they are securely destroyed or anonymized.

9. Your rights

Subject to applicable law, you have the right to:

  • Access the personal information we hold about you.
  • Request correction of inaccurate or incomplete information.
  • Withdraw your consent to certain uses.
  • Request that we stop sending you communications.
  • Lodge a complaint with the Commission d’accès à l’information du Québec or the Office of the Privacy Commissioner of Canada.

To exercise these rights, contact us using the details below.

10. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, and unauthorized access, use, or disclosure. No method of transmission or storage is completely secure, however, and we cannot guarantee absolute security.

11. Third-party links

Our website may link to external sites, such as hotel booking pages, sponsor sites, or downloadable materials. We are not responsible for the privacy practices of those sites, and we encourage you to review their policies.

12. Children

This website and conference are intended for a professional and academic audience and are not directed to children. We do not knowingly collect personal information from children.

13. Changes to this policy

We may update this Privacy Policy from time to time. The revised version will be posted on this page with an updated date. We encourage you to review it periodically.

14. Contact us

IMCS 2027

Concordia University

1455 De Maisonneuve Blvd. West, Montréal, Québec, Canada H3G 1M8

Email: info@imcs2027.com